We are hiring!
Maliasili is a fast growing, exciting organization that is taking a different approach to driving conservation impact in Africa. We find the best African conservation organizations and make them better by building their capacity and improving their performance. Our partner portfolio includes some of the most well-respected organizations in East and Southern Africa, working at the forefront of conservation across wildlife, forestry, and marine resource management. Specifically, the work of our partners includes, anti-poaching, carbon sequestration, community and indigenous land rights, and developing new enterprises and sustainable business models within natural resource value chains
Since its founding in 2011, Maliasili has built a growing portfolio that works across roughly 50 million hectares of critical landscapes and ecosystems in four countries. We have helped our partners generate or leverage more than $4 million in funding for their work; developed a growing set of tools to help improve their work; and supported many of our partners to significantly grow their impacts in the field. Our goals are to build a portfolio of Africa’s best local conservation organizations, help them collaborate and learn from each other, and to scale up their work on the ground and their leadership capacity within the conservation field. Maliasili continues to develop and learn as an organization, and will continue to grow our portfolio, investments, and impacts. Thus, we are looking to expand our team.
We are recruiting a Director of Finance & Administration to join our senior management team. This could be between an 80% and full-time role, and is work from home position.
All applications, including a cover letter and CV, should be sent to firstname.lastname@example.org by July 15, 2019.
Director of Finance & Administration
The Director of Finance and Administration will play a critical role in partnering with the senior leadership team in strategic thinking, decision making and operations as Maliasili continues to grow and enhances its quality programming and capacity. This is a tremendous opportunity for a finance and administration leader to maximize and strengthen the internal capacity of a well-respected, high-impact, fast-growing and ambitious organization.
The Director of Finance and Administration is responsible for the design, management, and implementation of Maliasili’s financial management and day-to-day administration. The successful candidate is a hands-on and participative manager and will lead and develop standard operating procedures in the following areas: financial planning and budgeting, human resources, and administration. She or he will play a critical role in Maliasili’s growth by helping the organization adapt to a continually evolving environment, lead the financial planning of the organization, and be the key interlocutor between operations and finance. A successful candidate will thrive in an autonomous and deadline-oriented workplace. The Director will report to the Chief Operating Officer (COO) and will oversee the Head of East Africa Administration.
Areas of responsibility include but are not limited to:
Review, design and implement effective financial management and standard operating procedures for growing international operations.
Oversee and lead annual budgeting and planning processes in conjunction with the COO; administer and review all financial plans and budgets; monitor progress and changes; and keep senior leadership team abreast of the organization’s financial status and related risks.
Lead programmatic staff in the annual budgeting process, building their financial know-how and capacity in the process.
Manage organizational cash flow and forecasting, including oversight of accounts payable and receivable.
Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
Oversee all compliance and recognition for contracts and grants.
Analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
Remain up to date on nonprofit audit best practices and state and federal law regarding nonprofit operations.
Ensure maintenance of appropriate internal controls and financial procedures and update and implement all necessary business policies and accounting practices; lead processes to update the finance department’s overall policy and procedure manual according to the changing needs and circumstances of the organization.
Reconcile all financial activities and be able to analyze financial data to inform the relationship between Maliasili’s programmatic goals and fundraising needs.
International Financial Management:
Manage Maliasili’s accounting for foreign currency transactions by ensure polices are effective and in compliance with GAAP
Develop and help implement a compliance process for new international entities or operations
Manage and support the financial management of Maliasili’s operations in Kenya and Tanzania, accountable for foreign bank account oversight.
Outbound and Inbound Grants Administration:
Analyzes and evaluates contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect costs, materials, and equipment.
Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
· Provides administration for the grants process throughout all stages including receiving, assessing, tracking, payment/check requests, documenting all inquiries and/or proposals; assuring that submitted documentation meets all requirements; and maintaining accurate and timely records of Maliasili grant-making and other programmatic activities.
· Maintains the grant files ensuring the accuracy and integrity of data.
· Oversees standard terms and conditions for grant award letters and agreements.
· Works with COO and Portfolio staff to coordinate and maintain grant cycle calendar and site visit schedules; assists with the preparation of grant related materials for Committee and Board Meetings.
Human Resources and Administration:
Function as the day-to-day operations liaison with the international offices.
Improve administrative and operational accounting services such as 401k plan, grants payment processing, payroll, accounts payable, and purchasing
Further develop Maliasili’s human resources and administration, enhancing compensation and benefits.
Establish and manage a training program to educate employees on Maliasili administrative policies, and procedures.
Work closely and transparently with all external partners including third-party vendors and consultants.
Oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales.
Minimum of a BA, ideally with an MBA/CPA or related degree
· Experience with US nonprofit accounting practice
Excellent communication and relationship building skills with an ability to work with a variety of internal and external stakeholders
Keen analytic, organization and problem-solving skills which support and enable sound decision making
At least seven to 10 years of overall professional experience; ideally six-plus years of broad financial and administrative management experience, including overseeing international operations
The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for either a division or significant program area, and has preferably engaged in a human resources function previously
Ability to translate financial concepts to – and to effectively collaborate with -- programmatic and fundraising colleagues who do not necessarily have finance backgrounds
Knowledge of domestic and international tax and other compliance requirements relating to non-profit organizations.
Experience in grants management and administration
A successful track record in the ability to prioritize, lead and manage multiple projects and tasks to successful completion
A self-starter that shows initiative, but can still effectively communicate and collaborate with a broader team
Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
A multi-tasker with the ability to wear many hats in a fast-paced environment
Personal qualities of integrity, credibility, and dedication to the mission of Maliasili
Successful applicants must be authorized to work lawfully in the United States if they reside within the United States.